Clinical Engineering and Health IT Integration Organizational Assessment and Recommendations Services

Weeks 1st–2nd: Project kickoff, stakeholder interview scheduling, document collection

Weeks 2nd–4th: Stakeholder interviews and on-site observation

Weeks 3rd–6th: Benchmarking research and gap analysis

Week 6th: Interim findings presentation to steering committee

Weeks 5th–8th: Organizational design development and staffing model

Weeks 8th–10th: Draft report delivery and feedback cycle

Weeks 10th–12th: Final report, executive presentation, and job description validation

A government authority in Tennessee is seeking a vendor to conduct a comprehensive organizational assessment and provide recommendations for the consolidation of Clinical Engineering and Health IT Integration functions. The work includes developing two to three organizational design options, complete with pros, cons, and risk analyses for each, and evaluating alternative reporting structures for the consolidated function.

The selected vendor will define the recommended scope for the Senior Director of Clinical Engineering & Health IT Integration, specifying which systems and functions should be included initially versus phased in later, such as overhead paging, mass notification, and staff safety systems. A detailed staffing model is required, addressing specific roles and full-time equivalents (FTEs) needed to close gaps, with a focus on integration engineering and nurse call support. The vendor must also provide a recommended governance framework for change management, monitoring, and incident response in clinical integration, along with an executive summary for board-level communication.

Deliverables include a comprehensive written report with findings, benchmarking data, organizational design recommendations, a phased implementation roadmap, and presentation of these findings to the executive steering committee. The contractor must also finalize or validate the Senior Director role description and identify specific staffing gaps, particularly around the nurse call system and 24/7 coverage. Vendors are expected to review and utilize existing documentation such as equipment inventories, incident reports, interface catalogs, and organizational charts.