When is the submission deadline?

Submissions are due November 25, 2026. Questions must be submitted by October 23, 2026.

What is the budget for this RFP?

Settle estimates the budget at $150,000 – $300,000. The issuer has not published an official figure.

It was issued by City of Edmond. The work is located in Edmond, Oklahoma, United States.

City of Edmond GIS Data Updates (Due November 25, 2026)

Overview

Mapping, GIS & Surveying

Edmond, Oklahoma, United StatesPosted: October 12, 2026Deadline: November 25, 2026

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SUMMARY

The City of Edmond is seeking proposals from qualified vendors to provide services to update and maintain multiple GIS data layers as new development occurs in the City.

KEY REQUIREMENTS

Must have an understanding of COE data structure in ArcGIS
Must be able to work within a distributed geodatabase environment
Must use survey-grade GNSS equipment capable of achieving +/-3 cm horizontal accuracy in State Plane Coordinates
Must provide Workers' Compensation coverage to comply with Oklahoma state law
Must provide Comprehensive General/Public Liability and Property Damage coverage with a minimum of $1,000,000 per person for bodily injury or death, $2,000,000 for property damage, and $5,000,000 aggregate
Must provide Cyber Liability Insurance with a minimum of $5,000,000 aggregate
Must act as the single point of responsibility regarding the successful completion of the project

BUDGET

Estimate

$150,000 – $300,000

CONTRACT DURATION

12 months

TIMELINE

Proposal issued: October 12th, 2026

Inquiries due: October 23rd, 2026

Response to inquiries issued: October 30th, 2026

Proposal(s) due: November 25th, 2026

Presentations: January 8th, 2027

Primary proposer selected: January 22nd, 2027

Anticipated Council Approval: February 22nd, 2027

QUESTION DEADLINE

October 23, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

City of Edmond

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DESCRIPTION

The City of Edmond, Oklahoma, is seeking proposals from qualified vendors to provide services to update and maintain multiple GIS data layers, including parcels, easements, water, wastewater, storm infrastructure, and planning data. The selected vendor will be responsible for providing services in accordance with the scope of services outlined in the proposal, including field verification of visible infrastructure assets using survey-grade GNSS equipment and maintaining data integrity within the City's maintenance management and permitting systems. The contract is anticipated to be renewable annually upon mutual agreement.

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Frequently asked questions

When is the submission deadline?: Submissions are due November 25, 2026. Questions must be submitted by October 23, 2026.
What is the budget for this RFP?: Settle estimates the budget at $150,000 – $300,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by City of Edmond. The work is located in Edmond, Oklahoma, United States.

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