When is the submission deadline?

Submissions are due July 31, 2026. Questions must be submitted by July 16, 2026.

What is the budget for this RFP?

Settle estimates the budget at $250,000. The issuer has not published an official figure.

It was issued by Greater Richmond Transit Company. The work is located in Richmond, Virginia, United States.

Who is a good fit for this opportunity?

Demonstrated experience as a systems integrator for public transit information and display projects. Expertise in digital signage, content management systems, and software integration for transit systems. Ability to perform full system design, procurement, installation, testing, and support. Strong track record in phased technology rollouts with public agencies. Familiarity with AVL data integration and compliance with emergency communication priorities. Presence or experience working in Virginia or similar U.S. transit environments.

Bus Rapid Transit Real-Time Information Solution and Digital Signs Supplies (Due July 31, 2026)

Overview

IT Support, Hardware & Networking

Richmond, Virginia, United StatesPosted: July 2nd, 2026Deadline: July 31st, 2026

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SUMMARY

This RFP seeks a complete, turnkey real-time information solution and digital sign supplies for bus rapid transit services in Virginia, including phased implementation, centralized CMS, and integration with AVL systems.

KEY REQUIREMENTS

Must be a commercially deployed and service-proven solution
Must integrate with GTFS-Realtime and AVL/CAD systems
Must comply with ADA, WCAG 2.1 Level AA, and applicable USDOT regulations
Must meet system performance thresholds for uptime and latency
Must accept a phased implementation approach including pilot validation
Must provide a minimum 3-year warranty for hardware, software, and support
Must provide a minimum 7-year availability of replacement parts
Must perform no less than 30% of the work with own organization
Must comply with 49 C.F.R. Part 219 drug and alcohol testing requirements

BUDGET

Estimate

$250,000

CONTRACT DURATION

60 months

TIMELINE

Solicitation Issued: July 1st, 2026

Pre-Proposal Conference: July 9th, 2026

Written Questions Due: July 16th, 2026

Response to Written Questions: July 23rd, 2026

Proposals Due: July 31st, 2026

Oral Discussions: August 26th, 2026 and August 27th, 2026

Best and Final Offer Due: September 4th, 2026

Anticipated Award of Contract: September 2026

QUESTION DEADLINE

July 16th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Greater Richmond Transit Company

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

A vendor is sought to provide a complete, turnkey real-time information solution and digital sign supplies for bus rapid transit services. The selected contractor will act as systems integrator and manage all aspects of the project, including system design, hardware procurement, installation, configuration, integration, testing, documentation, training, warranty, and support.

Key requirements include designing a digital display system leveraging existing station power and communications where feasible, and deploying a centralized hub-and-spoke architecture managed through a unified content management system (CMS). All system components must support centralized monitoring, remote diagnostics, and firmware or software updates. The project will be implemented in phases to reduce integration risk and validate system performance.

The solution must deliver all necessary software for digital display operations, including CMS, device management tools, and integration components, with the agency retaining ownership of all data, content, and configurations. Native integration with the AVL system is required for ingesting real-time data (trip updates, vehicle positions, service alerts) and verifying information accuracy. Content governance priorities include emergency messaging, real-time arrivals, service advisories, public information, and sponsored content. The contract is for a five-year period, with a pre-bid meeting and required question submissions as specified.

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Frequently asked questions

When is the submission deadline?: Submissions are due July 31, 2026. Questions must be submitted by July 16, 2026.
What is the budget for this RFP?: Settle estimates the budget at $250,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by Greater Richmond Transit Company. The work is located in Richmond, Virginia, United States.
Who is a good fit for this opportunity?: Demonstrated experience as a systems integrator for public transit information and display projects
Expertise in digital signage, content management systems, and software integration for transit systems
Ability to perform full system design, procurement, installation, testing, and support
Strong track record in phased technology rollouts with public agencies
Familiarity with AVL data integration and compliance with emergency communication priorities
Presence or experience working in Virginia or similar U.S. transit environments

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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