Artificial Intelligence Use and Governance Policy Development Services
Overview
Settle Signals
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
August 31st, 2026: RFP Issued
September 28th, 2026: Deadline for Respondent Questions
October 2nd, 2026: Respondent Questions Answered
October 16th, 2026: Respondent Proposals Due
November 6th, 2026: District Proposal Review Completed
Week of November 16th, 2026: Virtual Interviews
November 30th, 2026: District Selection Made and Applicants Notified
December 17th, 2026: Commission Transaction Approval
Week of January 4th, 2027: Engagement begins
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Madison Metropolitan Sewerage District
DESCRIPTION
The issuing organization seeks a qualified vendor to develop a comprehensive, actionable artificial intelligence use and governance policy. The policy will establish governance structures, operational risk tiers, and employee standards for predictive, physical, agentic, diagnostic, and operational AI applications. The contract period will be one year.
Phase I will include a high-level audit of AI tools currently used or authorized across departments, including embedded AI features in software-as-a-service platforms. The vendor will engage executive leadership, information technology, legal counsel, department heads, and staff to assess AI literacy and expectations. The work will also include benchmarking against practices, case studies, and frameworks used by comparable municipal governments, clean water utilities, and public infrastructure entities.
Phase II will establish an AI risk-classification matrix, such as low-, medium-, and high-risk tiers, based on data sensitivity and operational impact. It will also define human-in-the-loop requirements for auditing and validating AI outputs, along with accountability boundaries. Phase III will address data sovereignty, security controls, restrictions on entering proprietary or sensitive utility data and personally identifiable information into unapproved public AI platforms, public records and records retention requirements under Wisconsin law, and security and privacy standards for evaluating third-party software with embedded AI components.
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Frequently asked questions
- When is the submission deadline?
- This RFP closed on October 16, 2026 and is no longer accepting submissions.
- Who issued this RFP?
- It was issued by Madison Metropolitan Sewerage District. The work is located in Madison, Wisconsin, United States.
- Who is a good fit for this opportunity?
- AI governance and responsible AI consulting firm
- Experience developing policies for municipal governments, utilities, or public infrastructure organizations
- Expertise in AI risk management frameworks, data privacy, cybersecurity, and regulatory compliance
- Experience conducting organizational AI inventories, stakeholder workshops, and employee assessments
- Familiarity with Wisconsin public records and records retention requirements
- Capability to assess SaaS platforms and third-party vendors with embedded AI functionality
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.