AI-Powered Engineering Specification Assistant Services
Overview
Settle Signals
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SUMMARY
KEY REQUIREMENTS
BUDGET
VerifiedCONTRACT DURATION
TIMELINE
September 18th, 2026: RFP posted on BidNet.
September 28th, 2026: Non-mandatory pre-proposal meeting at 1:00 p.m. MDT.
September 29th, 2026: Written questions due by 3:00 p.m. MDT.
October 1st, 2026: Responses to written questions posted.
October 14th, 2026: Proposals due by 4:00 p.m. MDT.
October 30th, 2026: Notification of short-listed firms.
November 9th, 2026: Interviews/demonstrations with short-listed firms.
November 16th, 2026: Selection of top-ranked firm.
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
City Of Aurora
DESCRIPTION
The issuing organization seeks a vendor to provide an AI-powered engineering specification assistant. The solution must be a browser-based chatbot capable of accurately answering questions from internal staff and external users about the organization’s technical engineering specification manuals, using high-accuracy, citation-based responses.
The selected vendor will be responsible for delivering a production-ready system, including project management, the AI and machine-learning pipeline, document updating and ingestion processes, a browser-based chat interface embedded on the City’s website, an administrative portal or equivalent, user feedback collection, access controls, testing, training, and ongoing support. The solution must be maintainable by City staff as manuals are updated, scalable to support additional manual types and city code searches, and suitable for both internal and public users.
The engagement must include a complete project management plan and team to coordinate a successful go-live, along with training for agency administrators and a public-facing training resource. A non-mandatory pre-proposal conference is scheduled for September 28, 2026, and questions must be submitted by September 29, 2026.
Similar RFPs
Frequently asked questions
- When is the submission deadline?
- This RFP closed on October 14, 2026 and is no longer accepting submissions.
- What is the budget for this RFP?
- The published budget is $25,000 – $50,000.
- Who issued this RFP?
- It was issued by City Of Aurora. The work is located in Aurora, Colorado, United States.
- Who is a good fit for this opportunity?
- AI and machine-learning software provider with experience delivering production-ready generative AI or agentic AI applications
- Proven experience building citation-based document question-answering systems and browser-based chat interfaces
- Capability to implement secure administrative controls, feedback collection, document management, testing, and ongoing support
- Experience serving public-sector organizations and supporting both internal staff and public users
- Strong project management, technical training, and go-live implementation capabilities
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.